Project Delivery Coordinator

Location: Bengaluru (On-site)
Department: Operations
Employment Type: Full-Time
Reports To: Operations Manager / Leadership Team

About Geekonomy

Geekonomy partners with ambitious businesses to create structure, clarity, and momentum for growth. Our expertise spans branding, digital marketing, websites, custom software, business automation, and technology solutions that help organizations scale with confidence.

We believe exceptional results come from exceptional execution. Every successful project is built on clear communication, proactive planning, and accountability. If you enjoy bringing people together, solving problems, and ensuring projects are delivered seamlessly, we’d love to have you on our team.

Role Overview

As a Project Delivery Coordinator, you will be responsible for driving the successful execution of client projects from initiation to completion. You will work closely with clients and internal teams to ensure projects are delivered on time, within scope, and to the highest quality standards.

You will act as the central point of coordination between clients and teams across Design, Development, Digital Marketing, Content, and Operations, ensuring that every project moves forward efficiently while maintaining transparency and accountability.

This is a high-ownership role for someone who enjoys taking initiative, solving challenges, and keeping multiple projects running smoothly.

Key Responsibilities

Project Planning & Delivery

·         Coordinate multiple client projects across branding, digital marketing, websites, software development, and business solutions.

·         Develop project plans, timelines, milestones, and delivery schedules.

·         Break projects into actionable tasks and coordinate execution with internal teams.

·         Track project progress and ensure milestones are achieved as planned.

·         Identify risks, dependencies, and bottlenecks before they affect delivery.

·         Ensure projects are delivered on time while maintaining quality standards.

·         Coordinate project closures, handovers, and post-delivery follow-ups.

Client Communication

·         Serve as the primary point of contact for assigned clients throughout the project lifecycle.

·         Conduct project kickoff meetings and requirement-gathering sessions.

·         Provide clients with regular progress updates and status reports.

·         Manage client expectations regarding timelines, deliverables, and project scope.

·         Coordinate feedback, approvals, and revisions with internal teams.

·         Build long-term relationships through proactive communication and dependable execution.

Cross-Functional Team Coordination

·         Coordinate daily with Design, Development, Marketing, Content, and Leadership teams.

·         Assign and monitor project tasks based on priorities and deadlines.

·         Conduct internal follow-ups to ensure timely completion of deliverables.

·         Organize project review meetings and progress discussions.

·         Facilitate collaboration between departments to maintain project momentum.

·         Escalate issues when necessary and drive timely resolutions.

Documentation & Reporting

·         Prepare project briefs, timelines, and requirement documents.

·         Maintain project trackers, dashboards, and documentation.

·         Record meeting minutes and action items.

·         Generate weekly project status reports for leadership.

·         Ensure documentation is complete throughout the project lifecycle.

Quality Assurance

·         Coordinate internal quality reviews before client delivery.

·         Verify that deliverables align with project requirements and client expectations.

·         Ensure project documentation, approvals, and deliverables are complete before project closure.

·         Recommend improvements to project workflows and delivery processes.

Required Skills

·         Exceptional verbal and written communication skills.

·         Strong client relationship management abilities.

·         Outstanding organizational and planning skills.

·         Ability to manage multiple projects simultaneously.

·         Strong analytical and problem-solving capabilities.

·         Excellent time management and prioritization skills.

·         High attention to detail.

·         Ability to work effectively under deadlines.

·         Strong stakeholder management skills.

·         Self-driven with a high sense of ownership and accountability.

Technical Skills

Experience with one or more of the following tools is preferred:

·         Microsoft 365

·         Microsoft Teams

·         Microsoft Planner or Microsoft Project

·         Microsoft Excel

·         Microsoft Word

·         Microsoft PowerPoint

·         Google Workspace

·         Basic understanding of Figma

·         Familiarity with website and software development workflows

Qualifications

·         Bachelor’s degree in Business Administration, Management, Engineering, Computer Science, or a related field.

·         2–5 years of experience in Project Coordination, Project Delivery, Operations, Client Success, or Client Servicing.

·         Experience managing branding, website, software development, or digital marketing projects is highly preferred.

Key Performance Indicators (KPIs)

Performance in this role will be measured by:

·         On-time project completion.

·         Client satisfaction and feedback.

·         Adherence to project timelines and milestones.

·         Effectiveness of internal coordination.

·         Reduction in project delays and escalations.

·         Accuracy and completeness of project documentation.

·         Successful management of multiple concurrent projects.

·         Overall quality of project delivery.

What We’re Looking For

The ideal candidate is someone who:

·         Takes ownership of every project from start to finish.

·         Communicates confidently with clients and internal teams.

·         Anticipates challenges and resolves them proactively.

·         Keeps teams aligned and accountable.

·         Maintains composure while managing multiple priorities.

·         Thrives in a collaborative, fast-paced environment.

·         Is committed to delivering exceptional client experiences.

Why Join Geekonomy?

·         Be part of a company helping businesses grow through technology, branding, and digital transformation.

·         Work on diverse projects across multiple industries.

·         Collaborate with talented professionals from different disciplines.

·         Enjoy a culture that values ownership, innovation, and continuous learning.

·         Build a clear career path toward Project Management, Program Management, or Operations Leadership.

Our Core Values

At Geekonomy, we believe in:

·         Taking ownership and delivering results.

·         Communicating openly and honestly.

·         Building trust through accountability.

·         Continuously learning and improving.

·         Creating meaningful impact for our clients.

·         Growing together as one team.

Compensation & Benefits

·         Competitive salary based on experience and expertise.

·         Performance-based growth opportunities.

·         Professional development and learning support.

·         Collaborative and inclusive work environment.

·         Opportunity to work on challenging and impactful projects.

Equal Opportunity Employer

At Geekonomy, we believe that diverse perspectives strengthen great businesses. We are committed to building an inclusive workplace where talent, integrity, and merit define opportunity.

Geekonomy is an Equal Opportunity Employer. We do not discriminate based on race, colour, religion, gender, sexual orientation, gender identity, age, disability, or any other characteristic protected by law.

Join us in helping businesses build systems that create clarity, momentum, and sustainable growth.